ICSE 2001 Program Timeline

This timeline gives information about the program committee only; it does not
address general conference issues.  The ICSE 2001 web site, the 
postmortem slides for the Program Co-Chairs, and the postmortem slides
for the General Chair contain additional and more detailed information.


Date			Activity
------------------------------------------------------------------------------
Fall, Winter 1999	Planned program-committee

Spring 1999		Planned program-committee (more);
			1.  At ICSE1999, we talked we to David Garlan 
			    (ICSE99 PC Co-chair about potential program 
			    committee members
			2.  Coordinated with David Rosenblum, PC chair for
			    FSE 2000 to avoid too much overlap in 
			    committees

			Finalized location of program committee:  Decided to
			   hold meeting after FSE 2000 in San Diego; these
			   arrangements were made before the contract was
			   signed for FSE 2000 so facilities for our meeting
			   could be negotiated as part of the FSE 2000 contract
			
Summer 1999		Finalized program committee

August 1999		Sent invitations to program committee; letter contains 
			   request response from each member along with his/her
			   affiliation

February 2000		Requested additional information about program
				committee members for conference web site
			Sent initial information about the PC meeting: dates,
				location, etc.		
			Sent information about short PC meeting to be held at
				ICSE 2000 in Limerick

March 2000		Arranged for PC meeting at ICSE 2000 with ICSE 2000
			   organizers

April 2000		Sent detailed information about short PC meeting at 
			   ICSE 2000:  date, location, etc.


May 2000		Sent reminder about short PC meeting at ICSE 2000
			Sent detailed information and reminder about ICSE2001
			   PC meeting to be held after FSE 2000 in San Diego 

May 2000		Held short PC meeting at ICSE 2000 in Limerick

June-August 2000	Worked with Witan Web to tailor reviewing system to
			   our needs
			Worked with Co-chairs of Education and Case-Studies
			   committees to coordinate reviewing activities
			Updated conference web site with information about
			   paper submissions
			Answered questions from potential submitters about
			   abstracts, papers, etc.

August 2000		Monitored abstract, paper submission 

August 2000		Sent information about bidding to PC members;
			   monitored bidding process, and addressed problems,
			   etc.
August 2000		Met in Paderborn and made paper assignments, planned
			   PC meeting, etc.
			Sent reviewing information to PC committee

September 2000		Monitored reviewing, answered questions, addressed
			  problems
			Made arrangements for PC meeting in San Diego:  planned
			   arrangement of meeting room, AV equipment, etc;
			   planned meals, snacks (got dietary requirements from
			   PC members); planned PC dinner; etc.

October 2000		Monitored reviewing, answered questions, addressed
			  problems
			Sent reminder to PC about reviewing 
			Sent information about post-reviewing discussion and
			  additional information about PC meeting
			After reviews due, made final plans for PC meeting:
			  paper discussion order generated, booklets printed,
			  name tags prepared, packets prepared, etc.
			Sent request to PC members for nominations for ICSE-10 
			  paper; request gave the url of the ICSE-10 table
			  of contents

November 2000		Held two-day PC meeting
			Met with Education and Case-studies co-chairs to
			  approve papers; met with tutorials and workshop
			  chairs to approve; met with all -conference 
			  committee to finalize program; etc.
			Sent acceptance/rejection letters for submitted
			  papers
			Sent information to PC members about final reviewing
			  information, request for sessions chairs, etc.
			Began preparation of proceedings: sent author list to
			  proceedings editor (Anne Jacobs), etc.

December 2000		Finalized session chair assignments
			Finalized layout of proceedings
			Sent author-kit letter to Anne
			Sent list of all authors, organizers, etc. who were
			  to get author kits to Anne
			Anne sent author kits to all those contributing to
			  the proceedings
			Prepared front matter for proceedings

January 2001 		Finalized front matter for proceedings, helped with
			  gathering papers, abstracts, etc. needed for 
			  proceedings
			Finalized graphics for proceedings
			Proof read proceedings materials (many times)	
			Anne sent reminder to authors that their
			  papers, abstracts, etc. about the approaching
			  due date for their papers, abstracts, summaries, etc.


February 2001		Sent speaker and session chair guidelines to all
			  conference speakers and session chairs
			Proof read proceedings (many times)

March 2001		Began preparation for opening, introductions, etc.
			Proceedings went to press

April 2001		Sent speaker and session chair guidelines to all
			  conference speakers and session chairs
			Finalized opening, introduction presentations

May 2001		Conference
			1.  Split sessions between PC chairs:  checked all 
		 	    sessions for problems, Enjoyed conference
			2.  Assigned session chairs for a few who couldn't
			    come
			3.  Hosted plenary speakers
			4.  Etc

June 2001		Sent thank you to PC
			Sent request for recommendations for papers for
			  special issue of TSE